It is no secret that many users of virtual platforms consider security as the main characteristic of their choice. Therefore, developers are constantly working to ensure that their software products meet all digital security requirements. However, far from simplifying the process of choosing the appropriate software for the board of directors. Here are a few simple but effective tips to help you choose a board meeting app without too much effort or doubt.
How to choose a secure boardroom app?
In matters of digital security, only people who are well-versed in the subject matter can thoroughly understand it. However, this doesn’t mean that most corporate software users are doomed to use insufficiently secure platforms. Here are some tips to give you a little insight into the world of digital security and help you choose a truly secure application not only for your board of directors but for the entire company:
- Don’t be shy about asking questions. When it comes to digital security and personal data protection, there can’t be too many questions. Before purchasing a software product, ask the provider how their company and platforms are able to protect corporate data, what technology is used as a primary tool, how often the digital security mechanism is updated, and more. Don’t forget to also ask what kind of help the technical support team is willing to provide in case of a third-party attack or leak of important information.
- Pay attention to technology. Most of today’s software products use cloud technology as the main. This is not only more profitable in terms of economy, but also provides better protection of corporate data, because they use remote servers to store them. Therefore, all working information is stored outside the company, which guarantees its protection from outside interference. If a provider does not use such technologies for its software products, then it is worth thinking carefully before buying such a platform.
- Keep an eye on who you are granting access to. Virtual board platforms use a system of authorized access as one of the tools of the security mechanism. This means that only users who are registered with the system can use the platform’s options and tools. Sometimes such access is also provided to customers and third parties to facilitate business operations. Therefore, ask your provider how you can keep track of cloud storage access and activity logs.
- Ask about remote access options. The realities of recent months show that more and more workflows are being organized remotely. This means that employees can use corporate storage not only from their work computers, which may have special security software but also from their personal devices. Make sure that the system provides the same protection for work and personal user devices.
When choosing a board portal, don’t be afraid of something you don’t know. Reliable software vendors are always willing to answer the most difficult or ridiculous (in your opinion) questions about protecting corporate data. The more you ask, the better because, in the end, it will help you pick a really reliable product for your company.